The OfficeScope Spotlight

Checklist: Ensure Your Document Management Solution is HIPAA Compliant

If you are in any industry dealing with healthcare records, in particular school districts, you are well acquainted with the Health Insurance Portability and Accountability Act of 1996, or HIPAA. In order to protect the privacy of individuals receiving healthcare, this act guides virtually every aspect of information handling.

Any office that handles healthcare records for individuals, such as paperwork for employee health insurance, must ensure that the documentation is handled in compliance with HIPAA. If not complied with, it may lead to fines and, in some case, criminal charges. Continue reading

The Paperless Central Office: Myth or Reality?

By: Jon Lincoln, Vice President, OfficeScope

The reality is schools are mired in paper records. With everything from faculty records to IEP’s to vendor invoices filed in hundreds of manila folders. When the process of filing paper started decades ago it might not have seemed like a problem. Although, as time has progressed the mountain of documents has only grown and for many districts has become unmanageable.

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Creating a Paperless School HR Department: Overcoming the Odds

The journey to creating a paperless HR department may be an arduous one for some, but with the right document management vendor it can be a breeze. Once you arrive at your destination the benefits are insurmountable. Let’s take a look at what you can avoid by using an electronic document management system in your school’s HR department and the benefits of each.

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OfficeScope Impresses with MASBO and IASBO Presentations: “The paperless presentation was worth the price of admission”

Massachusetts Association of School Business Officials

The paperless school district has merely been an idea for most schools for years, but now it has become a reality. OfficeScope, a cloud-based document management solution created by etfile, presented a series of case studies at the MASBO Annual Trade Show. This provided schools the opportunity to make their paperless dreams a reality.

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Global Document Management Set to Grow by 14.28%

What an exciting time for technology and the world of paperless offices! As a DMS provider we were thrilled to read concrete evidence of the growth trends we’ve witnessed. The new Technavio ‘Global Document Management Systems Market Research Report 2015-2019’ predicts paperless movement will grow at a compound annual growth rate (CAGR) of 14.28% between now and 2019. Continue reading

OfficeScope Gives back to the Community


Organizations make an impact in their community in various ways. Volunteering allows you to choose where and how to make a difference, unlike other aspects of life you may not be able to control as an organization. It’s also inspiring and rewarding to see a direct impact on a cause you truly care about.

At our organization, not only do our paperless solutions help the environment, we also strive to provide the best atmosphere for our employees and thus spread goodwill to the community. With this in mind, we now provide each employee two days a year to volunteer for any cause that inspires them.

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Top 3 Reasons Document Management Fails to Launch & How to Avoid Them

There are many reasons a solution may not launch successfully, but there are ways to nip them in the bud before they come to fruition. We’ve listed the top 3 reasons offices fail to launch document management from our two decades of experience.

You’ve purchased a document management solution but you’re concerned if it will fly with people in your office and how well it will function. In the office, some employees speak negatively about the new process because it’s going to change their daily routine, while others may not have the technical know-how to use it properly no matter how simple the solution is.

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Affordable Care? Let’s Start with Affordable Content

It’s in all the headlines and on every news channel.  Things are going wrong with the ACA Website – and the government has entered full damage control.  Changes in project scope and requirements have caused massive delays in roll-out, eclipsing what is considered a revolution for fast, easy access to healthcare data.  And at the center is Document Management.

While the focus is centered on affordable care for everyone, what’s really impressive is content-driven goals behind-the-scenes.  The fact is, a cloud-based paperless system for billions of health records is a daunting proposition.  It’s not just about easy storage and retrieval, but security and compliance with government regulations such as HIPAA and PCI DSS.  The fact is, none of it works unless the right cloud-based content management system is in place. Continue reading

To Automate or Not to Automate: THAT is the Question!

It’s the age-old question that’s plagued people for many years.  It’s probably one of the most critical decisions a business will ever make.  And while it may not hold as much gravitas as Shakespeare’s age-old quandary, the decision to streamline the business infrastructure CAN mean life or death for your company.  To automate or not to automate?  Maybe that’s the REAL question! Continue reading