The OfficeScope Spotlight

Not Your Mother’s Document Management

There’s a lot to be said about the good old days. Life was simpler back then. We had summers off. We all watched the same 3 television stations and the only problem at school was getting caught chewing gum in class. But as we get older, our tastes mature. The same goes for the technology we use on a daily basis.

Twenty years ago, business needs were less complex. We weren’t flooded with as much information and data. There wasn’t a “Digital Universe” and many couldn’t conceive of a zeta-byte. Document management was also easier. There wasn’t a significant amount of information to be scanned, stored, managed and filed – and systems didn’t even address streamlining workflows. Now those days are long gone and companies need to keep up with this new fast paced world.

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Cloudy with a Chance of…Content Management

Watching the local news last night, I was thinking. Why is it people get so emotional about the weather? It’s the hot topic of conversation at water coolers – Is it going to rain? Exactly HOW much snow are we getting? After a while, I came to a conclusion – Clouds really get a bad rap. Sure, clouds bring rain and snow (I think we’ve seen enough of that lately!), but they also mean good things. Clouds cool off hot days, contribute to wind flow, and help change the seasons. And they’re also the driving force behind one of the biggest technology revolutions today – cloud computing. By now, everyone’s heard the term, but how many understand how cloud benefits business? Continue reading

It All Starts Here

There’s a town nearby widely known as the start of the Boston Marathon. “Hopkinton – It All Starts Here,” reads the welcome sign. While the Marathon ends in Boston – all the athletes, years of training and knowledge initially rest in Hopkinton. It’s the beginning where the entire Marathon process begins.

That got me thinking about the work I do every day. In the world of content management and workflow, our business relies on the ability to quickly capture, manage and leverage information. But none of it happens unless it’s done right from the beginning. Without a “starting line” where information is queued, the “race” itself means nothing. Continue reading

Knowledge is Power

Remember the saying: “Knowledge is Power?” Over the years, everyone from philosophers to authors have used the phrase to stress the importance of informed decision-making. And it makes sense. Because how can you make critical decisions about business, operations and performance without the knowledge at hand?

Real-time decision-making is critical as markets move too quickly to work any other way. Executives require an accurate view of project and employee performance to make the right call. But how do you harness data that’s literally spread throughout an organization? For many, the answer lies in content management, and specifically, automated workflow. Continue reading

Document Management: An Essential Piece of Any Disaster Recovery Plan

Sadly, natural disasters have become a way of life. Hurricanes, tornados, and floods can devastate any community in the blink of an eye. But these recurring disasters also have a profound effect on local businesses and economies, as often critical files are lost forever. That’s why so many are turning to leading-edge technologies like Document Management and Streamlined Workflow as an integral part of their disaster recovery plans. Continue reading