Due to strict compliance, your office staff has to be able to retrieve retirement records that are decades old. This has become a major problem when dealing with paper files that are stacked in basements, attics and closets. OfficeScope is designed to modernize the HR process with streamlined filing and searching of your documents.
With OfficeScope’s help your HR Department will create a customized and coherent filing system for your district. This will ensure documents are filed quickly, correctly and at a lower cost than your current process.
Many school districts have started the process of on-boarding new employees online by using systems like Frontline Recruiting & Hiring (formerly AppliTrack) or School Spring. Along with that schools are starting to do teacher evaluations on electronic systems like TeachPoint. Unfortunately, these same schools are still archiving teacher records with paper which means after they have created the “electronic file” they PRINT it and archive it in a manila folder.
Shockingly 40% of organizations routinely print newly generated electronic documents solely to file them as paper records
OfficeScope eliminates the need for printing electronic applications, evaluations, emails and other documentation by electronically printing into the employee’s permanent file. This results in an immediate reduction in office expenses.
How long does it take your office staff to find archived records when they are requested? What do they do if the document is lost?
Professionals spend an average of 150 hours annually looking for incorrectly filed information
The average employee takes 18 minutes to search for an archived paper record. Worse than that 1 out of every 20 documents filed in paper end up lost which becomes a major compliancy issue*. With OfficeScope documents can be retrieved in seconds and it’s virtually impossible to misplace them. Better yet, the same document can be found multiple ways whether you want to search by employee name, filing date, type of document or other defined criteria.
Due to legal issues and FOI requests school districts often end up redacting information from records using black markers and multiple copies. This not only is extremely inefficient, but ineffective. There’s an easier way to prevent confidential information from getting seen with OfficeScope Image Editor.
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